Events Production Manager
The Role:
HemingwayDesign are looking for an experienced Mid Level/Senior Events Production Manager to oversee and organise events across our events and placemaking portfolio. You’ll be part of a team ensuring that HemingwayDesign produced events are successful, impactful and cost-effective paying attention to budget and time constraints and to the values of HemingwayDesign and our clients.
Our events arm is focused on placemaking – we work with places undergoing regeneration to create events that will bring audiences to a place – and enthuse them about a newly emerging area. Our events are focused on creativity, imagination, supporting small businesses, promoting sustainability and getting people involved in creative activities.
Core Responsibilities:
- Involved in creative discussions and planning accordingly to enhance the event’s success
- To be the main point of contact on site during set up, during and de rig of each event.
- Managing resources, staff and suppliers to deliver the event
- Being responsible for supplier sourcing, negotiation and management
- Creating event and production schedules
- Conducting post event analysis and producing post event production reports
- Responsible for hiring and management of event specific personnel (door staff etc)
- Coordinate all operations
- Liaise with the communications, marketing and curatorial teams
- Ensure that all aspects of the delivery meet HemingwayDesign’s curatorial, sustainability and social value standards
- Event layout to inc. content placement, staging / venue infrastructure, back of house areas, food and drink zones, toilets etcProduce site maps / plans using CAD (or appropriate alternative)
- Produce wayfinding schedules and work with the design team to ensure they are fit for purpose
- Ensure the event is completed smoothly and step up to resolve any problems that might occur
- To line manage the team of technical staff, directing the work of permanent technicians, daily/hourly paid staff and casual crew on a show by show basis. To ensure that adequate and appropriate technical support is provided in advance, during and following events
- To attend site visits and production meetings as required
- To assist in the costing and production of client proposals based on their briefs
- Assess the technical requirements of future events to ensure compatibility with the venues and to determine potential costs
- To work with other departments to determine requirements for events and to maximise impact of these events
- Coordinate Lighting, Sound, Video, Set and Staging, electrical infrastructure, communications and any other technical equipment necessary for events
- To ensure budgetary targets are met through the proactive management of staffing levels on an event by event basis. Minimise costs, where possible, whilst maintaining high standards of production values, health and safety and client satisfaction and relevant Health and Safety legislation.
- Working in conjunction with our Health and Safety Manager, ensure that departmental and event-related activities are risk-assessed and producing adequate Event Safety Management Plans (ESMP’s)
- To ensure that events are run in line with regulations pertaining to the Premises Licence. To liaise with licensing, safety and emergency services officials as required.
- To obtain special permissions where required (pyro’s, lasers, radio mic licenses etc)
- As and when needed to rig, de-rig and operate equipment during events
Skills Required:
- Creative production flair and imagination to make events memorable and stand out
- Strong interpersonal skills (team, partner and client management), able to build strong relationships quickly
- Excellent organisational and time management skills, with a working knowledge and experience of delivering medium and large complex outdoor events to tight timelines whilst being astute and prudent with budgets
- A keen eye for detail combined with sound decision making skills, able to keep calm and focused in stressful and high-pressure environments
- Proficient in software that is able to produce to-scale maps (CAD or a-like)
- Computer savvy; proficient in MS Office, Google Suite and basic Adobe Software
- Proven experience as event production manager for medium and large scale creative-led events (minimum 3 years)
- Skilled in project management
- Knowledge of KPIs and marketing techniques for event management
- Outstanding communication and negotiation ability
- Excellent organisational skills
- A knack for problem-solving
- Proven leadership and management skills, with experience of staff and crew management
- Knowledge of the production process and resource/timescales needed to realise production requirements
Salary & Benefits:
- Salary dependant on experience and skills
- Four weeks paid holiday plus all public holidays (depending on contract)
- We have two office dogs
How to apply:
A strong portfolio of comprehensive relevant previous work / projects and how they relate to our practice, and CV with experience
Cover letter outlining why you want to work with us, and why you’d be the perfect fit for our team.
Please email beck@hemingwaydesign.co.uk with ‘Work With Us’ in the subject field.
Application deadline: August 2024
No telephone calls or agencies please.
